Student data matching

About registration

Ahpra provides a Student data matching service to Australian universities wishing to track health graduate outcomes. The student data provided is split into matched and unmatched records and the fees are outlined below.

Matched Records:

Universities can provide a list of student numbers to Ahpra, which can then be cross-checked against Ahpra registration numbers. When a student number is matched to a registration number, Ahpra can provide the university with the individual’s registration number, principle place of practice and the date started in the profession. Please note, if a student number is incomplete or incorrect, no registration number will be provided back.

Unmatched Records:

If a student number does not match Ahpra records but the student is a recent graduate of the university requesting the data, Ahpra can provide the graduate’s name and registration number to allow the university to match the data manually. Ahpra cannot provide a student number to a university (unless already provided by the university to Ahpra).

Please note, universities must enter into a standard legal contract with Ahpra to receive such data. Due to privacy obligations, Ahpra is only permitted to provide registration data to the university linked to the student number. Student data available through this service dates from December 2019 onwards.

Fields of Data Provided

Upon request, Ahpra’s Student data matching service can provide the following register data:

Principal Place of Practice

Location declared by the practitioner as the address at which they mostly practise the profession. If the practitioner is not practising, or not practising mostly at one address, then the practitioner’s principal place of residence is used instead.

If the location of the principal place of practice is in Australia, the following information is displayed on the registers of practitioners:

suburb
state
postcode
country

If the location is outside Australia, the following information is displayed on the registers of practitioners:

international state/province
international postcode
country

Registration Details

Profession	Name of the profession being practised by a practitioner
Registration number	Since March 2012, practitioners have been allocated one unique registration number for each profession in which they are registered. This number stays with the practitioner for life, even if they have periods when they are not registered. Practitioners registered in more than one profession have one registration number for each profession.
Date of first registration	The date a practitioner was first registered in a specific profession in Australia. This date remains the same throughout the practitioner’s lifetime. The date may be before the start of the National Registration and Accreditation Scheme, as it reflects when the person was first registered in the profession, whether under the National Law or previous legislation. This date does not apply to student registration. This date does not change.

Fees

The total data fee will vary based on the services and fields of data selected.

Data Description	Fee
Matched Records with no register information	$500
Matched Records with limited Register Data at current point in time (as per enquiry form)	$750
Unmatched Records with no register information	$500
Unmatched Records with limited register information at current point in time (as per enquiry form)	$750

Fees will be higher for complex requests or if there is a high volume of professions/students. If historical data is requested, Ahpra will determine a fee based upon availability of data, the complexity of the request and time involved in fulfilling the request.

Timeframes

Requests for data and/or information that fall outside of Ahpra’s obligations under the Health Practitioner Regulation National Law are considered on a discretionary basis. Customers are asked to provide as much advance notice as possible if working to a deadline. Ahpra will provide an estimated timeframe before proceeding with a request.

Once a Data Use Agreement is entered into and the relevant fee paid, the requested information will normally be provided within 10 working days.

How will I receive the information?

Ahpra will transfer the information in excel format via a secure mechanism. Customers will need to download a program such as Filezilla to receive an SFTP (Secure File Transfer Protocol) file. For details, please contact us at dataexchange@ahpra.gov.au.

How can I make a request for Student ID Matching Data?

Consider the level of data you need and how you intend to use it
Please ensure you have read and understood the information on this page. If you have any queries, please don’t hesitate to contact us via dataexchange@ahpra.gov.au.
Complete an application form
If you are ready to make an application for Student data matching, please contact us via dataexchange@ahpra.gov.au and we will provide you with an enquiry form.
Review
We will review your application. This can take up to two weeks and, in some cases, we may request further information.
Commercial contract
If your application is approved, we will send you a standard commercial contract to sign and return to us via DocuSign.
Payment of fee
An invoice for the data will be issued. Data will only be released upon payment of the fee.
Secure transfer of data
Data is transferred via Secure File Transfer Protocol (SFTP). You will be sent an account and login details to access the data.